!!!! Ansell Lanka has special payment terms such as Letter of credit or DB at sight!!!
Means this is a special bunch of transactions described below :
Steps
- Debashree sends an e-mail related to Indian customers mentioning the needs of this customer (Ansell Lanka), normally she also mentions the corresponding quote and the corresponding PO from the customer.
If there is no PO or quote, we don’t create the corresponding PO to O Balkan or O HK.
Ex :
2.Check the if PO and quote correspond and create the sales order in NS. Archive the PO into the order in NS for approval submission.
3.When the sales order is approved create the corresponding purchase order to O Balkan or O HK, wait for green light then send to our colleagues, wait for CRD or feedback.
The special payment terms linked to Ansell Lanka need to be treated in a certain way :
A. When Eric says the order is ready, check the documents he is sending :
- draft SWB
- draft COO
- draft COI
- COA's
- SDS
check if the documents are ok (check the previous versions)
Ex : 
B. If the documents are ok , give green light to Eric to elaborate the original documents and send them to Luxembourg . Ex :
C. waiting for the documents we have to gather the following documents :
- SDS
- COA'S
- Packing list -> excel file signed and stamped version
- Invoice -> signed and stamped
- COO (self issued by OCSiAL Europe) ex :
- COO (self issued by O Eur is necessary or not ?
- revise with Debashree the list of necessary documents !
C. When we receive the documents from Eric, we gather, his and ours and we give them to Dina, she checks the documents and say if ok.
We put the following watermark "Non-Negotiable Copy" on our document (Eric's, SDS and COA's don't need this mark)
She prints her document (list of requested documents), we put in an envelope all the requested versions (original and copies) and we send to BNP Paribas by Coursier.lu.
D. BNP Paribas send all the documents to HSBCC Bank Colombo for the payment linked to the corresponding shipment.
E. Yulia has to confirm we received the payment before confirming to Eric everything is ok
F. Shipment is organized by Eric
G. Send the Non Negotiable copies of the documents to Debashree
Notes : Never send documents without the watermark, in case of Letter of credit or DP At Sight !!!!